Thank you for your interest in doing business with Frederick County!  The county seeks maximum competition in our solicitations.

The FCVA Procurement System

The procurement system used by FCVA is known as a decentralized process with a centralized authority. What this means is that the Departments are the subject matter experts and manage their small purchases, prepare specifications, obtain quotes and evaluate bids and proposals, while the Finance Department—the centralized authority, provides the procurement expertise in reviewing the work to ensure the applicable laws, policies and procedures are followed, and with limited exception has final award authority. 

1. Review the Selling to Us Vendor Guide: A Vendor's Guide to Understanding the County's Procurement & Purchasing Practices.
2. Register with eVA.  The county uses eVA as the primary notification system for purchases $10,000 or greater.  eVA will notify all prospective offerors based on the NIGP commodity code classification for each individual solicitation.  Current solicitations can be viewed on eVA without registration.  There is no charge to register with eVA.  For more information, please visit the eVA Vendor Registration webpage to learn eVA basics.
3. Vendor visits and feedback.  Vendors are encouraged to visit the Purchasing Office at the FCVA Administration Building. To make an appointment, please contact the Purchasing Manager at 540-722-8386. Office hours are 8:30 a.m.—5:00 p.m., Monday through Friday. 
   
   The Purchasing Office is committed to providing excellent customer service to those Vendors conducting business with the County. If Vendors are able to identify opportunities on how FCVA can improve the quality of services it provides, they are encouraged to provide feedback to the Purchasing Office. 
   

Purchasing FAQs